Classroom Audiovisual (AV) Help

For classroom emergencies, please call or text 347-688-2467. For all non-immediate issues please send an email to helpdesk@cims.nyu.edu.

Lecturing with NYU Zoom

NYU Zoom is a web conferencing platform designed exclusively for educational purposes. Faculty members can leverage NYU Zoom to facilitate synchronous online lectures, conduct virtual office hours, and engage in various interactive audio, video, and wireless screen-sharing activities. Notably, all NYU Zoom accounts are equipped with pro-level features, enabling the support of up to 300 participants simultaneously.

 

Getting Started

 

 

  • Login to the Zoom App (Once the Zoom app is installed, you will need to login to use it)
    • Launch the application
    • On the “Sign in” screen, select Sign in with SSO.
    • Enter “nyu” when prompted for the company domain.
    • Login with your NYU net id and password


Schedule Zoom Meetings

 

  • Schedule a (NYU Brightspace) Zoom meeting
    • Log into NYU Brightspace and select the course.
    • Click the Zoom tool on the navigation bar. 
    • Click Schedule a meeting at the top of the page and enter the meeting information. Your students will be able to see the upcoming meeting details under the Zoom tab and join your Zoom meeting at the scheduled time.
    • Visit this page for detailed scheduling instructions. 

 

Zoom Recordings

Note: Instructors must manually click the 'Record' button in the Zoom meeting interface to start recording, automatic recording is not allowed in NYU Zoom. Attendees will be notified that the meeting is being recorded.

  • Record a Zoom Session
    • Click the 'Record' button on the toolbar to begin recording.
    • Pause or stop the recording anytime during the class.
    • End the meeting when finished, the recording will save automatically.
    • Find the saved video in your Zoom folder to view or share, or if already scheduled, it will display in NYU Brightspace.
    • Visit this page for detailed recording instructions. 

 

Zoom Recording in Side-by-Side Mode

The resulting recording will capture the selected layout as it appeared during the meeting. It is highly recommended to test the settings prior to the actual recording to verify the correct display of all elements. If you require a demo of this setup please contact the Courant Helpdek

 

Overview of Side-by-Side Mode

Zoom Side-by-side mode enables participants to simultaneously view a shared screen and video feeds. This feature proves valuable for presentations or lectures where the visibility of both the speaker and the shared content is essential.
 

Recording Options

To record a Zoom meeting in side-by-side mode, you must first log in to your NYU Zoom account online at https://nyu.zoom.us. To ensure that the appropriate layout options are available when recording in side-by-side mode, you must navigate to your cloud recording setting. Specifically, go to Settings > Recording > Cloud recording setting and ensure that the following layout options are selected:

  • Record active speaker with shared screen
  • Record gallery view with shared screen
  • Record active speaker, gallery view and shared screen separately
    • Active speaker
    • Gallery view
    • Shared screen
  • Review of the optional Advanced cloud recordings settings is also recommended, as these may offer other potentially beneficial features, otherwise, all other settings should remain default.
     

Procedure for Recording

  • Launch your Zoom Desktop app and begin your meeting as the host.
  • Navigate to the "More" toolbar section, indicated by the three dots symbol.
  • Select Record.
  • Upon the conclusion of the meeting,
  • Click Stop Recording and end the meeting.
  • The cloud service will automatically process and save the recording.
  • Once processing is complete, an email containing an access link to the recording will be sent, which can then be shared.
  • Additionally, viewers accessing the content through the shared link can adjust the relative size of both the speaker and the content area by dragging the vertical separator between them for a better viewing experience.

 

Zoom FAQ's and Training
  • A complete list of Zoom related articles, guides, training and FAQ's can be found here

 

Best Practices for secure Zoom class sessions

  • Use a new generated session ID instead of your Personal Meeting ID for your class session.
  • Use Waiting Room to avoid unexpected guests. Students signed in NYU accounts will bypass the waiting room in default settings.
  • Require students to log in to their NYU account to attend class sessions by selecting “Require authentication to join".

Note: Before using the audio and video equipment in the classrooms, please be aware that if you have a MacBook with Apple silicon, you will need to approve any new USB or Thunderbolt devices you connect. You should see a prompt asking, “Allow accessory to connect?” as illustrated.

If you do not receive this prompt, please go to the Apple menu > System Settings, then select Privacy & Security from the sidebar. Click the drop-down menu next to “Allow accessories to connect” and choose “Always” to permit accessories to connect automatically.

Once you have made this adjustment, you can proceed to select the room audio and video options below.

 

Universal Zoom Setup Instruction for All Classrooms

      Warren Weaver Hall (WWH) - 101, 102, 109, 201, 202, 312, 317, 512, 517, 1302    |    Fifth Avenue (60FA) - C15, 527

 

 

 

 

 

 

Visual Example:

Zoom Menu - Select AV io HD Video

 

 

 

Zoom Menu - Select Test Speaker and Microphone

 

 

Troubleshooting Tips:

 

Note: Equipment may be updated and may differ from screenshot instructions. However, the fundamental instructions remain the same.