Classroom Audiovisual (AV) Help

For classroom emergencies, please call or text 347-688-2467. For all non-immediate issues please send an email to helpdesk@cims.nyu.edu.

Lecturing with NYU Zoom

NYU Zoom is a web conferencing platform designed exclusively for educational purposes. Faculty members can leverage NYU Zoom to facilitate synchronous online lectures, conduct virtual office hours, and engage in various interactive audio, video, and wireless screen-sharing activities. Notably, all NYU Zoom accounts are equipped with pro-level features, enabling the support of up to 300 participants simultaneously.

 

Getting Started

  • Activate your Zoom account
    • Navigate to https://nyu.zoom.us
    • Click on the Login to Zoom button
    • Login with your NYU NetID and password

 

 

  • Login to the Zoom App (Once the Zoom app is installed, you will need to login to use it)
    • Launch the application
    • On the “Sign in” screen, select Sign in with SSO.
    • Enter “nyu” when prompted for the company domain.
    • Login with your NYU net id and password


Schedule Zoom Meetings

  •  Schedule a (Standard) Zoom meeting
    • Log into NYU Zoom at https://nyu.zoom.us
    • Go to the Meetings tab on the left panel.
    • Click on the Schedule a Meeting button at the top of the page and enter the meeting information. 
    • After the meeting details are saved, share your meeting URL with your attendees and/or add the meeting information to your calendar.

 

  • Schedule a (NYU Brightspace) Zoom meeting
    • Log into NYU Brightspace and select the course.
    • Click the Zoom tool on the navigation bar. 
    • Click Schedule a meeting at the top of the page and enter the meeting information. Your students will be able to see the upcoming meeting details under the Zoom tab and join your Zoom meeting at the scheduled time.
    • Visit this page for detailed scheduling instructions. 

 

Zoom Recordings

Note: Instructors must manually click the 'Record' button in the Zoom meeting interface to start recording, automatic recording is not allowed in NYU Zoom. Attendees will be notified that the meeting is being recorded.

  •  Request Zoom recording feature
    • By default, recording is available for faculty but disabled for students and staff. You could check your profile page on nyu.zoom.us to check your privilege.  If you don’t have the record permission please contact AskIT@nyu.edu
  • Record a Zoom Session
    • Click the 'Record' button on the toolbar to begin recording.
    • Pause or stop the recording anytime during the class.
    • End the meeting when finished, the recording will save automatically.
    • Find the saved video in your Zoom folder to view or share, or if already scheduled, it will display in NYU Brightspace.
    • Visit this page for detailed recording instructions. 

 

Zoom FAQ's and Training

  • A complete list of Zoom related articles, guides, training and FAQ's can be found here

 

Best Practices for secure Zoom class sessions

  • Use a new generated session ID instead of your Personal Meeting ID for your class session.
  • Use Waiting Room to avoid unexpected guests. Students signed in NYU accounts will bypass the waiting room in default settings.
  • Require students to log in to their NYU account to attend class sessions by selecting “Require authentication to join".

Note: Before using the audio and video equipment in the classrooms, please be aware that if you have a MacBook with Apple silicon, you will need to approve any new USB or Thunderbolt devices you connect. You should see a prompt asking, “Allow accessory to connect?” as illustrated.

If you do not receive this prompt, please go to the Apple menu > System Settings, then select Privacy & Security from the sidebar. Click the drop-down menu next to “Allow accessories to connect” and choose “Always” to permit accessories to connect automatically.

Once you have made this adjustment, you can proceed to select the room audio and video options below.

 

Universal Zoom Setup Instruction for All Classrooms

 
Preparation
  • To initiate your Zoom session, ensure that the projector is turned on and the screen is fully extended. (varies depending on the room’s setup.)
  • Utilize your laptop as the host for the Zoom meeting. This device will also project your slides or course materials.
  • Connect your laptop to the room’s camera and microphone using the designated USB adapters situated in each classroom (USB-C).
  • Finally, please remember to click 'record' if you wish to capture it. (more details regarding recording are provided above).

 

Connecting and Configuring the Camera and Microphone

 

  • Locate the USB Adapter (typically near the podium or front table)
    • Make sure the HDMI Camera and Microphone cables are connected on the USB Adapter
    • Connect the USB-C Adapter device to your Laptop.

 

  • Launch the Zoom App on your laptop either from your desktop shortcut or your applications folder or menu.

 

  • Configure Video:
    • In Zoom, go to ‘Settings’ > ‘Video’
    • Under ‘Select a camera,’ choose ‘AV.io HD’ or the available camera option.
    • Check ‘Enable HD’ for best picture quality.

 

  • Configure Audio:
    • In Zoom ‘Settings’ > ‘Audio’
    • Under ‘Microphone,’ select ‘ATR2USB’ or the available audio option.
    • If available, select the room’s built-in conference microphone device.
    • Test the microphone by speaking and observing the input indicator.
    • Use ‘Test Speaker and Microphone’ to verify sound clarity.

 

  • Room Speakers: (optional)
    • For most classrooms, the in-room speakers are set up with the projector system.
    • Make sure the correct speaker is selected under ‘Select a Speaker’ in Zoom to broadcast the audio in the classroom.
    • The option will typically be similar to ‘HDMI Projector’ or a similar HDMI device.
    • Ensure the speaker volume is turned up on the room’s control system for clear audio playback.

 

  • Wireless Microphones:
    • Ensure the wireless microphone (lavalier or handheld) is turned on and used for optimal audio recordings.
    • These connect via the USB setup, select the appropriate device in Zoom.
    • Test the microphone in Zoom.

 

Visual Example:

Zoom Menu - Select AV io HD Video

 

Zoom Menu - Select Audio Microphone ATR2USB

 

 

 

Zoom Menu - Select Test Speaker and Microphone

 

 

Troubleshooting Tips:

  • If the camera shows a black/grey screen, restart the camera connection.
  • If the video shows a green/blue screen, disconnect and reconnect the USB cable, removing any hubs or extenders.
  • Ensure ‘Enable HD’ is selected for the best video quality.
  • Verify the correct microphone device is selected and test the microphone.
  • Make sure the room’s speakers are turned on and volume is adequate for clear sound.
     

 

 

 

 

Note: Equipment may be updated and may differ from screenshot instructions. However, the fundamental instructions remain the same.