Resources for Faculty, Staff & Students

Administrative/Clerical Support for Faculty

Faculty are assigned an administrative staff member to assist them with matters such as travel arrangements, reimbursements and equipment purchases. Click below to view the assignment list.

Administrative/Clerical Support to Faculty

Contract Faculty Policy

Dates and Actions for the C-Faculty Reappointment and Promotion Process at the Courant Institute

 

Deadlines for Multi-Year Contracts, (including reappointment or promotion after a series of continuous 1 or 2 year contracts for which the most recent contract is for more than 1 year)
Date Action
November 1 Deadline for department’s notification of review to be sent to the candidate, or for a candidate’s promotion review request to be sent to the Department
February 1 Deadline for candidate’s application materials to be submitted to Interfolio
July 1 Deadline for Department to notify the candidate of the final decision on reappointment or promotion

 

Deadlines for One Year Contracts (including reappointment or promotion after a series of continuous 1 or 2 year contracts, for which the most recent contract is for 1 year)
Date Action
October 1 Deadline for department’s notification of review to be sent to the candidate, or for a candidate’s promotion review request to be sent to the Department
December 1 Deadline for candidate’s application materials to be submitted to Interfolio
March 1 Deadline for Department to notify the candidate of the final decision on reappointment or promotion

Current ​Contract Faculty Policy (2022)

Previous Policy Documents: 2015 2019

Please see the University Contract Faculty Policy.

Facilities Services

For information about maintenance and custodial services, building access, classroom reservations, telephone services, mail services and supplies, see below.

Facilities Services

Faculty AMI Process

Faculty AMI Process

Faculty Grievance Procedures

The Courant Institute follows the grievance guidelines established by the University which can be found under the following links:

Grants and Sponsored Research

The Courant Institute has its own sponsored research support in-house. The Sponsored Projects Officers (SPOs) will help you identify potential sponsors, develop budgets, and fulfill application requirements, as well as managing your grant after it is awarded. See below for more information.

Grants and Sponsored Research

Housing

The Courant Institute has a limited number of apartments, for both short-term visitors (furnished apts. for 3 months or less) and for postdoctoral visitors staying for one or more semesters.

This is for informational purposes only. While some of these hotels offer discounts for the NYU community, we neither endorse nor seek to promote any particular hotel.

Human Resources

The Courant Institute's HR staff provides services to faculty, researchers, and staff in accordance with NYU policies and procedures. It liaisons with the following University offices: Central HR, Accounts Payable, Academic Appointments, Equal Opportunity, Risk Management, and OGS among others, to provide information and ensure compliance with NYU policies and procedures as well as federal and state laws.

Visit the NYU HR website for information and guidance on benefits, wellness resources, career and professional development and other topics of interest.

Administrative Services and Contacts Chart

Tuition Remission - Course Offerings for UCATS Members (Staff only)

Hybrid/Remote Work Policy - New York

Organization Charts

Link to Charts (login required)

Payroll

Paychecks are no longer sent to Courant. Please pick up your paycheck at the NYU Manhattan Student Link Center (383 Lafayette Street), if you are a student.

The Courant Institute's payroll office is located in Room 820, Warren Weaver Hall. If you have a reimbursement or other payment available at Courant, please contact Olvy Nunez Cruz.  His email is onunez@cims.nyu.edu, and his number is x83332.

Please click on the link to the payroll page below for information regarding the following: pay schedules, obtaining a social security number, GLACIER, hourly student workers, research assistants, graders/tutors, graduate employee adjuncts, student employee paycheck pick-up location, as well as employment verification.

Payroll Information

Appointment Request Forms

Reimbursement Forms

Reimbursement Forms

Sabbatical and Leave of Absence Forms

Questions regarding sabbatical and leave of absence should be directed to Lena Jane Carey at hjc416@nyu.edu.

Sabbatical Application Form

Leave of Absence Application Form

Special Events

For information on event planning procedures and contact information, please follow the link below.

Special Events

Tenure and Promotion Guidelines

 

Dates and Actions for T-Faculty Tenure Process at the Courant Institute
Date Action
October 15 Deadline for faculty candidate to submit docket materials through Interfolio
March 1 Deadline for Dept Chair to submit full docket to Director including Committee and Chair letters
June 1 Deadline for Director to submit tenure dossier to Provost's office
August 31 Deadline for Provost's office decision

Courant Tenured Faculty Policy

Travel Information

Click below for guidelines for acceptable expenses and procedures for reimbursable travel.

Travel Information

Visa and Immigration Matters

The Courant's HR staff facilitates the acquisition of Visas for faculty and research staff by acting as a liaison with the NYU Office of Global Services (OGS). The HR staff advises faculty members and research staff as to the process of obtaining Visas and assists in the completion of the required paperwork. Questions or concerns regarding Visas and immigration status should be referred to Grace Peñaranda.

Please note: We must be notified of any visa assistance requests at least 13 weeks in advance of the proposed arrival date.


Visa Notices

Visitors to the Courant Institute

All visitors to NYU's campus must be pre-registered before their arrival. NYU defines a visitor as anyone who does not have an active NYU NetID or an NYU Card. This includes one-time guests, visiting scholars, research scholars, interns, guest lecturers, conference attendees, NYU alumni, or business vendors. 

You must register all one-time and short-term guests by completing the NYU JRNY Form. Your guest will then have to sign in at the front desk of any campus building they visit. Issues with guest requests or registration should be directed to AskJRNY@nyu.edu. For more details on sponsorship responsibilities, please visit Sponsoring Visitors.

If your visitor requires any of the following, then you must complete the Courant Visitor Request Form and contact Courant Visitor Coordinator Kayla Cruz (kc5353@nyu.edu):

  • NYU ID
  • Short-Term Housing
  • Office Space
  • Any type of reimbursement/funding
  • Visa Assistance

Courant Visitor Request Form Tip Sheet provides further guidance on completing the form. 

Your visitor will fall into one of the following categories:

  • Research Collaborator - Not on a visitor visa
  • Research Scholar - J-1 Exchange Visitor Visa
    • Length of stay: more than 6 months.
    • Research: can also teach/lecture, consult, or observe in educational settings.
  • Short-Term Scholar - J-1  Exchange Visitor Visa
    • Length of stay: less than 6 months.
    • Research; can also teach/lecture, consult, or observe in educational settings.
  • Intern - Student enrolled in degree program at a postsecondary academic institution seeking to develop skills and/or obtain educational experience or professional preparation at NYU
  • Research Affiliate - Student from another college or university seeking to work on their own thesis or projects at NYU.
  • Industry Collaborator - Non-Academic

Visa Information: For visitors who will need visas, please see the list of J-1 Exchange Visitor Visas, the eligiblity/requirements, and associated costs. Upon completion of the Courant Visitor Request Form, Courant HR will contact sponsors regarding next steps.

Please note: We must be notified of any visa assistance requests at least 13 weeks in advance of the proposed arrival date.

Weekly Bulletin Submissions

The Weekly Bulletin is published every Wednesday. Announcements for the Bulletin should be emailed to its coordinator, Jackie Mileski, at jdm11@cims.nyu.edu or delivered to her office located at WWH 1124. The Deadline is Tuesday, 4:00 P.M. Any errors appearing in the Bulletin should be directed to Jackie Mileski at 998-3022, or emailed to jdm11@cims.nyu.edu. 

Subscribing electronically to the CIMS Weekly Bulletin is easy: Go here where you may subscribe or unsubscribe easily using the web-based GNU Mailman. This process requires a password of your choosing or you can use the one generated for you.