Building Services
This Guide is meant only as a quick reference. If you should have a question or request that does not seem to fit into any of the descriptions below, please do not hesitate to send mail to Jude Ali, or call him at ext. 8-3250.
For all incidents needing emergency attention such as fire, accident, police, ambulance, illness: Dial 9-911 for New York City emergency response, extension 8-3018 for the CIMS Warren Weaver Security Desk, or 8-1334 for the Broadway Security Desk. The University's main security desk is 8-2222.
Building
Access to Warren Weaver Hall between 11pm and 7am:
Go to lobby of Tisch and see the security guard. The guard will call the patrol guard, who will escort you to WWH and open the door (probably the door near 109-the emergency exit door). Once in the building, the elevators, etc. will all be operating and you will have access to everything you normally have access to overnight. When you leave WWH after 11pm, leave through the emergency exit on the Plaza side near 109. The door is alarmed and the alarm may sound, but just ignore it. (You may be able to go out the other doors, but the doors near 109 have better security visability--there is a camera there.) Make sure the door is closed behind--you don't need to see security in Tisch when you leave.Since there will be no one at the security desk in WWH, if you need assistance during the night, call the main security number--x82222 or 911 if it is an emergency. There are phones in the lobby--a campus phone on the table near the security desk and a pay phone on the wall opposite the desk (although most of you probably have cell phones).
Facilities Issues
Facilities maintenance needs should be reported to the Client Services Center or x8-1001.
This includes problems with heating,air conditioning,elevators,lighting,windows,etc.
All Off Hours Facilities Problems
Extension 5-3344 (this is the emergency hot line where you can leave a message with the location and nature of the problem). In addition, you may contact the security desks at CIMS.
Classroom Reservations
Use on-line reservation system or contact Jude Ali.
Cleaning
For cleaning problems or special cleaning request notify Jude Ali.
Elevator Problems
You can report them directly to Help Desk (8-1001), or notify Jude Ali or the security desk.
Security
Please keep doors locked when you are not in your office, and do not leave valuables unattended. If you should see suspicious individuals, do not confront them - call the security desk immediately at 8-3018 (WWH) or 8-1334 (Broadway) or 8-2222 NYU Security. If something is missing from your office, please also notify Jude Ali so that a Protection Services report can be completed.
Supplies and Mail
For large copying jobs, supplies, and mail services, please see Larry Cohen in room 815, ext.83117 between 8:00am - 11:45am & 1:00pm - 4:00pm.
Duplicating Services
All large xerox jobs may require 24 hours turnaround.
The institute will pay first-class postage for all business-related material. Express UPS next day service and bulk mailing should be processed by Larry, in the duplicating center. Overnight mail is restricted to emergencies and can only be used when first approved by Larry or your budget officer. Please remember that there are different weight limits for foreign packages over a pound, and that you will need a custom tag on all foreign packages that weigh over a pound. All packages (FedEx, UPS, etc.) are delivered to Larry Cohen in Room 815, ext.83117 each day, where they are signed for and held for you to pick up. Larry will email, call, or put a slip in your mailbox to inform you about your package.
Mail Distribution
First class mail is distributed each morning; interoffice mail is distributed in the morning and afternoon. Problems with mail distribution or package pick up should be referred to Larry Cohen in room 815,ext.83117.
Mail Forwarding
First class and interoffice mail will be forwarded at your request. Please see Larry Cohen for more information.
Supplies
If a staff or faculty member needs to order supplies from Staples, please give Larry 2 to 3 days notice.
Xeroxing
Basic copier machines are located on each floor of WWH and Broadway. Problems with these floor copiers should be referred to Jude Ali. Bring large copying jobs to Larry Cohen in Room 815,ext.83117.
Telephone
Dial 9 for an outside line. Dial 1 + area code for all numbers, even local calls. Please contact Jude Ali regarding problems and requests.
Directory Assistance
Local directory assistance is not available. For long distance directory assistance, dial 9+1+(area code) 555-1212 + Tara #. For toll-free directory assistance dial 9 + 1 + 800 + 555-1212.
For additional instructions on how to dial local, long distance, international, and credit card call, please consult the NYU Directory. From locations outside NYU Washington Square Campus, use (212) 99 + phone extension.
Fax
There is a fax machine (212-995-4121) in room 815,ext.83117. All faxes should have a least the person's name or room number on them. Larry will email or call upon receipt of a fax, or leave it in your mailbox.
Long Distance
Long distance phone calls need an authorization code, called a Tara number, which can be obtained from Jude Ali. To make a long distance call, dial 9 + 1 + area code + number. After the beeps, enter your Tara code.