NYU Courant Institute Girls’ STEM Summer Program
NYU GSTEM is an academically rigorous program in which each student’s active and supportive participation is highly valued. The program is intensive, involving a variety of classroom activities, an internship experience, and chaperoned program activities that will be intellectually demanding and time-consuming. Students in the program will have the opportunity to contribute to and benefit from participation in a unique community of peers and must be respectful of others and thoughtful about the impact of their actions upon their community. It is very important to understand that the dedication and focus upon one’s academic work is what makes NYU GSTEM successful.
The rules and policies that follow have been established to optimize the academic, personal, and social experience of all NYU GSTEM students. Any questions about the rules, policies, and information included in the Handbook may be addressed to the Courant Institute at firstname.lastname@example.org.
GSTEM Handbook Contents:
- Administrative Policies and Procedures
- Academic Standards
- Student Conduct Standards
- Investigation and Adjudication of Alleged Violations
Administrative Policies and Procedures
In order to participate in NYU GSTEM, all students must submit the following forms to the NYU Office of University Programs, as directed below, no later than June 9, 2017.
- GSTEM Contract
- GSTEM Emergency Contact Form
- GSTEM Liability Waiver
- GSTEM Image Release Form
- NYU Treatment of a Minor Form
These forms may be submitted via the student’s NYU GSTEM application. The forms can be completed and signed electronically or downloaded and completed by hand. To submit the forms:
- Save the electronic form or scan the hardcopy form to your desktop
- Log in to your NYU GSTEM application. Be sure that you are not logged in to NYU Home or NYU Albert and that you are using your original application UserID, not your NYU NetID.
- Click the “View” option for your NYU GSTEM application
- Click “Upload Attachments”
- Upload each form under its assigned section for Admitted Student Forms
- Click “Save” when you are finished uploading and before you sign out of the application system
You can find more information in How to Upload your Admitted Student Forms from the NYU Office of University Programs.
If you are still having difficulty submitting the forms online, please contact University Programs at email@example.com or 212-998-2292.
Students must attend a mandatory orientation on the first day of the program.
Students are expected be on time. This applies not only to class time, but also to field trips, internship placement, group excursions, projects, homework, use of equipment and space, etc.
NYU GSTEM field trips and other events are covered by program tuition; however, students should anticipate the need for additional money to pay for any personal and related activity incidentals.
Students will be issued an NYU ID card. This NYUCard must be presented upon entering any NYU building or at other times when asked to do so by an authorized University representative. Students must carry their NYUCard at all times. Students are asked to return their NYUCards to the NYU Card Center at the end of the program. Students who do not return their card and later return to NYU as a student will be charged a $25 replacement fee.
After they are accepted to NYU GSTEM, students will receive their NYU NetID. NetIDs are the online identifier for each student and consist of the student’s initials followed by a series of numbers (ex. abc2345). Students are expected to activate their NetID and set-up their NYU email as soon as they are able.
Electronic bills (e-bills) are sent to the student’s NYU email account. The preferred method of payment is electronic check. If you are unable to pay using an electronic check, other methods are available. NYU does not accept payments by credit card.
Students can view their bills at any time on Albert via NYUHome. Albert is the main student registration and record system at NYU and can be found in the Student Services Center in NYUHome. Students may also grant their parents access to their account information and billing via Albert. For information about how to pay your bill and/or grant parental access to billing information, please visit the NYU Summer website. Click “Pay Your Bill.”
Payment deadlines are included in the e-bill. Students who do not pay their accounts by the given deadline may be de-enrolled from the program. Students are strongly encouraged to pay their accounts by the deadline.
NYU GSTEM is a part of NYU’s second six-week summer session. If a student decides to drop a course and/or withdraw from NYU GSTEM, any refunds for which the student may be eligible will be disbursed in accordance with the refund schedule set by the NYU Office of the Bursar.
GSTEM is a non-credit bearing program at NYU, and students receive a final letter grade based on the requirements of the program as discussed on the first day. All students who successfully complete the program receive a final letter grade. Students may view their final program grade on Albert, in the Student Services Center, via NYUHome. It usually takes approximately two weeks for the final grade to be posted online.
Once a final grade is posted, students may order an official NYU transcript through the NYU Registrar listing their participation and grade in the program. Academic transcripts are not automatically sent to students at the end of NYU GSTEM. Instructions for ordering a transcript via Albert or directly through the Registrar are online.
Confidentiality and Parental/Guardian Notification
The Family Educational Rights and Privacy Act of 1974 (FERPA) is a federal law which establishes standards concerning the privacy of student education records and the rights of students to inspect and review their education records. As enrolled students in a post-secondary institution, NYU GSTEM students are entitled to the protection afforded them under FERPA, and the right of access to education records belongs to the student no matter the legal age or status as a minor. Students may elect to sign a GSTEM Consent to Disclosure Form to permit the release of information to their parents or guardians about the student while in NYU GSTEM. Please be advised, however, that FERPA allows NYU GSTEM to notify the parents or guardians of a student when there is a significant threat to a student’s health and safety or if a student has violated a University or NYU GSTEM rule or policy or public law concerning alcohol or another controlled substance. The decision to notify parents or guardians in such situations will be made according to the professional judgment of appropriate staff and does not require prior consent of the student. Students may or may not be consulted in the notification process.
Student Health Center
The NYU Student Health Center (SHC) provides students with urgent medical, psychological, and support services, as well as crisis response measures. The SHC staff is available to meet the urgent health needs, such as illness or injury, of all NYU GSTEM students.
The Student Health Center is available to all NYU GSTEM students for urgent care, but its services may not be covered by a student’s private insurance policy. GSTEM students must have their own health insurance that meets the minimum threshold of coverage in New York City. Students are encouraged to check with their own health insurance provider in advance of NYU GSTEM to determine whether the SHC is within their approved network.
Henry and Lucy Moses Center for Students with Disabilities
NYU is committed to providing equal educational opportunity and participation for all students in NYU GSTEM. Students with questions concerning disabilities should contact and register with the NYU Moses Center prior to the start of NYU GSTEM. The Moses Center will determine a student’s qualified disability status and assist the student in obtaining appropriate accommodations and services. Students are encouraged to contact the Moses Center at least three weeks in advance of the program to afford that office sufficient time to evaluate need and arrange for services.
Health and Wellness Support
NYU GSTEM is an intensive educational experience in which students will face academic and personal challenges that allow them numerous opportunities for self-discovery and growth. The experience may present potential stressors as well. Therefore, students and families are responsible for arranging for the support of medical or mental health professionals, as needed, prior to the start of the program.
Students must attend and report on time to all NYU GSTEM classes and activities over the six-week program period. Active attendance in all classes, field trips, internship days, and other aspects of the program will be a part of the student’s final evaluation. Students will also be expected to actively participate in class discussions. Please note the NYU Student Health Center does not provide excuse notes for missed classes.
Academic honesty is required of all students. Upon submitting academic work in writing, online, or in person, a student is declaring that work to be a product of her own thoughts and study, stated in her own words, and produced without assistance with the exception of proper citation of and reference to other sources. Engaging in academic misconduct may result in failing an assignment, failing the program, and/or possible dismissal from NYU GSTEM without refund.
The review of alleged academic violations and the imposition of any resulting disciplinary decisions are at the discretion and responsibility of the faculty and staff of the NYU GSTEM program and may involve consultation with other University staff.
Academic Community Support
Students are expected to respect the work of their fellow students, to refrain from soliciting or using the work of others (see Academic Honesty above), and to afford their peers the time, environment, and space needed to successfully study. Students should not disrupt or interfere with the work of another student nor behave in a way that may negatively affect another’s ability to complete work. Taking study breaks and forming study groups are welcome; playing music loudly around someone trying to study is an example of disrespectful academic behavior towards others.
Student Conduct Standards
Students and parents/guardians should discuss with each other the rules and policies set forth here as well as those included in the NYU GSTEM Contract (see Program Forms). Failure to comply with the rules and policies of the University and/or of NYU GSTEM may lead to disciplinary action up to and including dismissal from NYU GSTEM with no refund of tuition or fees.
University Student Conduct Policies
As NYU students, NYU GSTEM students are expected to follow the rules and policies for student conduct set forth by the University online. Students also are expected to adhere to all NYU GSTEM and University rules and policies while on campus or participating in university-sponsored events held off-campus. Volatile behavior occurring off-campus during the course of a program activity will be addressed as a student conduct matter.
NYU GSTEM staff reserves the right to judge the severity of any act of misconduct and to determine the appropriate disciplinary actions/consequences.
Fundamental Student Conduct Policies
Please be advised that due to the particular nature of NYU GSTEM, certain student conduct policies are considered to be fundamental to the success of the program and the consequence for violations may be dismissal from NYU GSTEM without refund. Those policies are as follows:
- The possession or use of cigarettes, electronic cigarettes, and other tobacco/nicotine products by NYU GSTEM students is strictly prohibited, regardless of the age of the student.
The possession or use of alcohol by NYU GSTEM students is strictly prohibited.
The possession or illegal use of a controlled substance or the possession of related paraphernalia by NYU GSTEM students is strictly prohibited.
Smoking, consuming alcohol, illegal drug use, and the use of other abusive substances (e.g. unprescribed medications) are strictly prohibited at any time during NYU GSTEM and at any location on or off campus.
New York University and NYU GSTEM are committed to maintaining a learning and working environment that is free of bias, prejudice, and harassment – an environment that supports, nurtures, and rewards educational advancement on the basis of ability and performance. Harassment based upon race, gender, gender identity or expression, color, religion, age, national origin, ethnicity, disability, veteran or military status, sexual orientation, marital status, citizenship status, or any other legally protected basis is prohibited and undermines the character and purpose of NYU GSTEM. Any form of such harassment will not be tolerated.
New York University and NYU GSTEM are committed to maintaining a safe learning environment that is free of acts of violence, harassment, and other forms of sexual misconduct that undermine the character and purpose of the University and to creating a campus and program climate that supports, nurtures, and rewards educational advancement on the basis of ability and performance. All students are subject to this policy and also are encouraged to report any incidents of sexual assault or harassment of which they become aware that compromise the well-being of an individual or the NYU GSTEM community.
General Ethics and Community Responsibility
NYU is committed to offering each student a meaningful experience. NYU GSTEM expects all students to understand the difference between acceptable and unacceptable behavior and to be responsible for their actions. Students may not engage in disrespectful, exclusionary, discriminatory, or abusive behavior that disrupts and/or compromises the learning experience of others. Prohibited behavior includes, but is not limited to: (a) community/social misconduct such as abusive use of social networking sites, verbal abuse, threats to injure or harm another or oneself, discrimination, or harassment; (b) academic misconduct such as lateness, disrupting another’s work, cheating, or plagiarizing; and (c) program misconduct such as substance abuse or any other rules or policies of NYU GSTEM or the University.
Investigation and Adjudication of Alleged Violations
New York University assumes that all students are capable of accepting responsibility for their actions. Therefore, students will be held accountable for any violation of NYU GSTEM and University rules and policies. It is important to note that students found present while a violation is occurring may be considered participants and may be subject to disciplinary action along with the principle violator(s). The NYU GSTEM conduct process is as follows:
Report or formal complaint
Students and NYU GSTEM or University staff document things that they observe, hear, smell, or are otherwise made aware of through an incident reporting process. Any person may file a report or discuss a complaint with staff.
NYU GSTEM and/or University staff will review all such reports and may interview students connected with the case. Students are expected to cooperate with the interview process. Based upon the information available to the staff, should the staff determine that no violation occurred the case will be closed. In the event it is determined that a violation did occur, the case will be referred to a senior NYU GSTEM and/or University administrator for final review and a determination as to disciplinary actions that are deemed to be necessary and appropriate.
The student will receive official notification of the final decision via NYU email. Serious violations will most likely lead to dismissal from NYU GSTEM without refund. Disciplinary decisions are final and cannot be appealed. There is a zero tolerance policy with respect to the possession or use of cigarettes, alcohol, or illegal drugs and substances (including paraphernalia). Any student determined to have violated these policies will immediately be dismissed from NYU GSTEM without refund. All other policy violations will be addressed in accordance with NYU GSTEM adjudication processes, and may result in a variety of sanctions ranging from a warning to dismissal from NYU GSTEM without refund depending upon the circumstances of the violation.